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Quickbooks desktop compare
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Need help finding the right solution? Call to get expert advice: For inventory-based businesses that need to scale as they grow. For businesses looking to use flexible, comprehensive tools on the go, anytime, anywhere. QuickBooks Online discount offer: Discount applied to the monthly price for the QuickBooks Products is for the first 3 months of service, starting from the date of enrollment, followed by the then-current monthly list price.

Your account will automatically be charged on a monthly basis until you cancel. If you add or remove services, your service fees will be adjusted accordingly.

Sales tax may be applied where applicable. Offer only available for a limited time and to new QuickBooks customers. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

QuickBooks Enterprise Diamond subscription: Enterprise Diamond includes QuickBooks Assisted Payroll and QuickBooks Time Elite. Assisted Payroll is not available in IN and WY. Enterprise Diamond is sold in increments of , 20, 30, and 40 users. Enterprise Diamond is compatible with, but does not include hosting.

Hosting sold separately. Enterprise Diamond is a subscription and is only available on a monthly payment plan with no annual commitment. Each month, your account will be automatically charged the agreed-upon price unless and until you cancel. Cancel at any time by calling Intuit at , prior to your monthly renewal date. When you cancel, you will have access to Enterprise Diamond for the remainder of the month for which you have already paid.

The following month, you will no longer have access to the product or any of its connected services. We will authorize your card to ensure prompt order processing, resulting in a temporary hold on your account.

The CRM connector works with Salesforce Professional, Enterprise and Unlimited versions only; Salesforce is sold separately. The Salesforce CRM connector is a service provided by DBSync and is available as a paid add-on subscription to QuickBooks Enterprise Diamond. QuickBooks Desktop customers: If you are an existing, active QuickBooks Desktop customer you will receive a limited time only offer by calling and purchasing a subscription to QuickBooks Online. Customers must initiate a migration meeting by July 31, The assisted migration offer is eligible to Desktop customers that are migrating their data and setting up QuickBooks Online.

The personalized setup offer is eligible to Desktop customers that are migrating their data, as well as those customers who elect not to migrate their data, who are starting new QuickBooks Online accounts, and setting up QuickBooks Online. Assisted migration and personalized setup is limited to a 1-hour session with a customer success product expert.

Intuit reserves the right to limit the number of sessions and the length and scope of each session. Assisted migration results may vary based on business complexity and file size. Terms and conditions, features, support, pricing, and service options are subject to change without notice.

Concurrent Users: Each unique user requires a license. Each license sold separately. All copies of QuickBooks must be the same version-year. QuickBooks Enterprise licenses are available in single-user increments from 1 to 10 users or up to 40 users. Fees apply. Connect your bank and credit cards: Customers using QuickBooks Desktop products may download data from participating banks through the end of May Online services vary by participating financial institutions or other parties and may be subject to application approval, additional terms, conditions and fees.

Import financial data: Transfer data from Quicken , QuickBooks Mac and Microsoft Excel , or Microsoft 32 or 64 bit. Unit of Measure feature not included in the Retail edition.

Receipt capture: Requires a Pro Plus, Premier Plus or Enterprise subscription. Must have the QuickBooks Desktop App installed on a camera enabled mobile device using Android 5. Requires internet connection. Works only with expense receipts, not inventory item receipts.

QuickBooks Time Elite time tracking: Time tracking is included in the base subscription for Enterprise Diamond. Per-employee monthly fees apply. Requires an internet connection.

Time accruals: Sick and vacation accrual requirements vary state by state; customers are responsible for ensuring compliance with applicable laws and regulations.

Available In Basic, Enhanced and Assisted Payroll Editions. Advanced Inventory: Advanced Inventory is included in the Platinum and Diamond subscriptions of QuickBooks Enterprise only. Pick, Pack, and Ship functionality is only available in the Advanced Inventory module in Enterprise Platinum and Diamond.

Shipping subject to terms and conditions set forth by UPS, FedEx, and USPS. Barcode scanners sold separately; only available in the Advanced Inventory module. QuickBooks Enhanced Payroll is included in the Gold and Platinum editions of QuickBooks Enterprise. Active subscription, Internet access, Federal Employer Identification Number FEIN , and U.

billing address required. Pricing varies depending on the number of employees. Check stock sold separately. Plus sales tax where applicable. Additional fees may apply. Money movement services, such as direct deposit, are provided by Intuit Payments Inc.

For more information about Intuit Payments Inc. Direct deposit service is included for W-2 employees with your Payroll subscription. Additional fees apply for contractors paid by direct deposit. QuickBooks Assisted Payroll is included in the Diamond edition of QuickBooks Enterprise.

It is not available in Indiana or Wyoming. Not compatible with QuickBooks Online editions or QuickBooks for Mac Plus. QuickBooks Pro Plus and Premier Plus support a maximum of 14, employees, customers, vendors and other names combined.

However, performance may slow when processing payroll files containing more than employees. Direct deposit to W-2 employees is included, but additional fees apply for direct deposit to vendors. Priority Circle: Membership in Priority Circle and its benefits are available only to customers located in the 50 United States, including DC, who have an active, paid subscription to QuickBooks Desktop Enterprise.

Eligibility criteria may apply to certain products. When customers no longer have an active, paid subscription, they will not be eligible to receive benefits.

Support hours exclude occasional downtime due to system and server maintenance, company events, observed U. holidays and events beyond our control. Intuit reserves the right to change these hours without notice. Pay vendor bills via QuickBooks: Additional fees apply when paying with a credit card, or when using optional Fast ACH and Fast Check expedite services. Data recovery: In some cases, including but not limited to the damage being extensive, non-recoverable or involving a large Data File, service can result in longer than average turnaround times.

Data Services will contact you with expected completion date. Data backups: Requires initial setup. Entire PC is limited to GB total storage which includes all 45 days of backup you have stored. Data encrypted using AES bit encryption. Requires internet access for backup, restore, and setup changes and comes bundled with Pro Plus, Premier Plus, or Enterprise subscriptions. Not available to QuickBooks for Mac Plus or QuickBooks Online users.

Not intended as a file transfer, remote access solution for your QuickBooks file. Intuit Data Protect is not intended as a HIPAA solution and its use will not assist with nor ensure HIPAA compliance. Hours exclude occasional downtime due to system and server maintenance, company events, observed U.

Holidays, and events beyond our control. Subject to change at any time without notice. E-commerce integration: Requires an active and current version subscription of QuickBooks Pro Plus, Premier Plus or Enterprise and a separate Webgility e-commerce account subscription.

E-commerce integration subscription will be billed directly from Webgility. Your Webgility account will automatically be charged the package price on a monthly or annual basis, starting at sign up, until you cancel. To cancel your e-commerce subscription at any time, log into your Webgility account customer portal or contact Webgility customer success team at customersuccess webgility.

com or by call Your cancellation will become effective at the end of the monthly billing period and your subscription will terminate at that time. You will not receive a prorated refund; your access and subscription benefits will continue for the remainder of the billing period. Cancellation or termination of QuickBooks will not automatically cancel your Webgility subscription.

Subject to availability of reliable internet connection. Each unique user requires a license.

 
 

Quickbooks desktop compare

 

We will authorize your card to ensure prompt order processing, resulting in a temporary hold on your account. QuickBooks Desktop customers: If you are an existing, active QuickBooks Desktop customer you will receive a limited time only offer by calling and purchasing a subscription to QuickBooks Online.

Customers must initiate a migration meeting by July 31, The assisted migration offer is eligible to Desktop customers that are migrating their data and setting up QuickBooks Online. The personalized setup offer is eligible to Desktop customers that are migrating their data, as well as those customers who elect not to migrate their data, who are starting new QuickBooks Online accounts, and setting up QuickBooks Online.

Assisted migration and personalized setup is limited to a 1-hour session with a customer success product expert. Intuit reserves the right to limit the number of sessions and the length and scope of each session. Assisted migration results may vary based on business complexity and file size.

Terms and conditions, features, support, pricing, and service options are subject to change without notice. Concurrent Users: Each unique user requires a license.

Each license sold separately. All copies of QuickBooks must be the same version-year. QuickBooks Enterprise licenses are available in single-user increments from 1 to 10 users or up to 40 users.

Fees apply. Connect your bank and credit cards: Customers using QuickBooks Desktop products may download data from participating banks through the end of May Online services vary by participating financial institutions or other parties and may be subject to application approval, additional terms, conditions and fees. Unit of Measure feature not included in the Retail edition.

Requires internet connection. Works only with expense receipts, not inventory item receipts. Per-employee monthly fees apply. Requires an internet connection. Time accruals: Sick and vacation accrual requirements vary state by state; customers are responsible for ensuring compliance with applicable laws and regulations. Barcode scanners sold separately; only available in the Advanced Inventory module. Pricing varies depending on the number of employees.

Check stock sold separately. Plus sales tax where applicable. Additional fees may apply. Money movement services, such as direct deposit, are provided by Intuit Payments Inc. For more information about Intuit Payments Inc.

Direct deposit service is included for W-2 employees with your Payroll subscription. Additional fees apply for contractors paid by direct deposit. It is not available in Indiana or Wyoming. QuickBooks Pro Plus and Premier Plus support a maximum of 14, employees, customers, vendors and other names combined. However, performance may slow when processing payroll files containing more than employees. Direct deposit to W-2 employees is included, but additional fees apply for direct deposit to vendors.

Eligibility criteria may apply to certain products. When customers no longer have an active, paid subscription, they will not be eligible to receive benefits. Support hours exclude occasional downtime due to system and server maintenance, company events, observed U. Intuit reserves the right to change these hours without notice. Data recovery: In some cases, including but not limited to the damage being extensive, non-recoverable or involving a large Data File, service can result in longer than average turnaround times.

Data Services will contact you with expected completion date. Data backups: Requires initial setup. Entire PC is limited to GB total storage which includes all 45 days of backup you have stored.

Data encrypted using AES bit encryption. Requires internet access for backup, restore, and setup changes and comes bundled with Pro Plus, Premier Plus, or Enterprise subscriptions.

Not intended as a file transfer, remote access solution for your QuickBooks file. Hours exclude occasional downtime due to system and server maintenance, company events, observed U. Holidays, and events beyond our control. Subject to change at any time without notice. E-commerce integration: Requires an active and current version subscription of QuickBooks Pro Plus, Premier Plus or Enterprise and a separate Webgility e-commerce account subscription.

E-commerce integration subscription will be billed directly from Webgility. Your Webgility account will automatically be charged the package price on a monthly or annual basis, starting at sign up, until you cancel. To cancel your e-commerce subscription at any time, log into your Webgility account customer portal or contact Webgility customer success team at customersuccess webgility. Your cancellation will become effective at the end of the monthly billing period and your subscription will terminate at that time.

You will not receive a prorated refund; your access and subscription benefits will continue for the remainder of the billing period. Cancellation or termination of QuickBooks will not automatically cancel your Webgility subscription. Subject to availability of reliable internet connection. Each unique user requires a license. Each license is sold separately.

Some QuickBooks functionality may be limited within the cloud access environment. The Salesforce CRM connector subscription supports one company file per subscription; limited to one subscription purchased from Intuit. Your account on file will automatically be charged the then current list price on a monthly basis, starting at sign up, until you cancel. QuickBooks Online Mobile: QuickBooks Online requires a computer with a supported Internet browser see System Requirements for a list of supported browsers and an Internet connection a high-speed connection is recommended.

Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. QuickBooks Online mobile access is included with your QuickBooks Online subscription at no additional cost. Product registration required.

Connect your bank and credit cards: Online services vary by participating financial institutions or other parties and may be subject to application approval, additional terms, conditions, and fees. Collaborate with your accountant: You can connect up to the following for each product: 1 billable user and 2 accounting firms for QuickBooks Online Simple Start, 3 billable users and 2 accounting firms for QuickBooks Online Essentials, 5 billable users and 2 accounting firms for QuickBooks Online Plus, 25 billable users and 3 accounting firms for QuickBooks Online Advanced.

Accounting firms must connect using QuickBooks Online Accountant. Mileage tracking: Mileage tracking is only available to the master administrator of the QuickBooks Online account. Requires QuickBooks Online mobile application. QuickBooks online services: Online services vary by participating financial institutions or other parties and may be subject to application approval, additional terms, conditions, and fees. QuickBooks Payments: QuickBooks Payments account subject to eligibility criteria, credit and application approval.

Additional terms, conditions and fees apply. Auto-update and reconciliation not available in Self-Employed. Subject to additional terms, conditions, and fees. Automatic categorization: QuickBooks Online automatically categorizes newly imported transactions under existing categories and will initially require confirmation. Cash flow: Cash flow planning is provided as a courtesy for informational purposes only. Actual results may vary.

Available in QuickBooks Online only. Third party apps: Third party applications available on apps. If you choose the E-File Service, Intuit will e-file your Federal information with the IRS, and then print and mail a copy directly to your contractors; fees apply. As part of the paid E-File Service, we also give your contractors online access to their s. State filing not included. You should check with your state agency on any state filing requirements. Remote multi-user access: You can connect up to 25 billable users and 3 accounting firms for QuickBooks Online Advanced.

Batch invoices and expenses: QuickBooks Online Advanced supports the upload of transaction lines for invoices at one time. If a unique custom field is duplicated in any of the aforementioned templates, the number of customizable fields will decrease. Premium Apps: Apps may require a third-party subscription. Subject to additional eligibility criteria, terms, conditions, and fees. Terms, conditions, pricing, service, support options, and support team members are subject to change without notice.

QuickBooks Online Advanced Standard Technical Support: Support hours exclude occasional downtime due to system and server maintenance, company events, observed U. Intuit reserves the right to change hours without notice. Instant deposit is an additional service offered by QuickBooks Payments subject to eligibility criteria. Standard rates apply for ACH, swiped, invoiced, and keyed card transactions.

Deposits are sent to the bank account linked to your QuickBooks Debit Card or another eligible debit card in up to 30 minutes. Deposit times may vary for third party delays. We use the average daily balance method to calculate interest on your account. See Deposit Account Agreement for terms and conditions. Envelopes: You can create up to 10 Envelopes. Money in Envelopes must be moved to the available balance in your primary deposit account before it can be used.

Envelopes earn interest as well. Each Envelope will automatically earn interest once created, which will be separately tracked from the primary account and any other Envelope. The interest will be applied to deposit balances in each individual Envelope at the end of your Billing Cycle. Cash flow planner: Cash flow planning is provided as a courtesy for informational purposes only.

QuickBooks Online and QuickBooks Self-Employed system requirements: QuickBooks Online requires a persistent internet connection a high-speed connection is recommended and computer with a supported Internet browser or a mobile phone with a supported operating system see System Requirements and an Internet connection.

Network fees may apply. Simple Start, Essentials and Plus allow up to accounts. QuickBooks Plus includes up to 40 combined tracked classes and tracked locations. QuickBooks Online Advanced automatic data backup and recovery: QuickBooks Online uses technical and administrative security measures such as, but not limited to, firewalls, encryption techniques, and authentication procedures, among others, to work to maintain the security of your online session and information.

Read our Xero review for more information. For more insights, see our Zoho Books review. Check out our review of Lendio Accounting to learn more. However, for each QuickBooks Desktop plan, only one user is included, which means you have to pay a fee for each extra seat. QuickBooks Online offers four plans, each with a set number of users while QuickBooks Desktop is available as a yearly subscription with an additional cost per user.

If you prefer QuickBooks Desktop, read our comparison of QuickBooks Desktop products to help you pick the right solution. For example, in Online Plus, you cannot compare estimated to actual project costs, whereas with Desktop Premier, you can compare your estimated costs to your actual expenses and revenue.

Touch the graph above to interact Click on the graphs above to interact. A big advantage of QuickBooks Online vs Desktop is its calculation of sales tax based on the customer address, which is useful if you sell and ship products out of your state. While both can manage inventory, QuickBooks Desktop takes it one step further by allowing you to create inventory assemblies, which is great for manufacturing companies. If you want to perform bookkeeping from anywhere, we strongly recommend QuickBooks Online.

Its mobile app, which you can download on Google Play and the App Store, includes nearly all the features of the browser version, plus other functions like receipt capture and mileage tracking.

It made our list of the best mobile accounting apps. If you need more automation features through integration with third-party tools, QuickBooks Online is the clear choice as it connects to more than third-party integrations.

QuickBooks Desktop has only a few integrations available, and most are focused on ecommerce. Recently, it integrated with Webgility, an ecommerce bookkeeping provider, which boosts its inventory features across various platforms, like Amazon, WooCommerce, BigCommerce, and eBay.

QuickBooks Online is generally easier to use than QuickBooks Desktop as it has a more streamlined user interface. The copy will allow you to continue to work on transactions in the current period while your accountant makes adjustments to past periods. Learn more in our QuickBooks Accountant Desktop review.

Customer, vendor, and account details can be viewed by clicking on the left menu bar. For instance, customer details, including what they owe you, can be viewed by clicking on Sales and then Customers.

QuickBooks Desktop offers a multitude of ways to navigate, but the easiest way for beginners is through the home page.

Vendor, customer, or employee details can be viewed by clicking on the appropriate tab while transactions can be initiated by clicking on the corresponding icon. The home page displays the most essential functions, including Vendors, Customers, Employees, and Banking. Each function includes respective icons that allow you to access and perform certain transactions easily, such as Enter Bills for vendors, Create Invoices for customers, and Enter Time for employees.

If you need more personalized support for your bookkeeping, QuickBooks Online might be a better choice since you can subscribe to QuickBooks Live for support. Users needing professional bookkeeping assistance can purchase an add-on called QuickBooks Live Bookkeeping, which connects you to a team of certified bookkeeping professionals for real-time support through video chat. Your dedicated bookkeeper will manage your books and provide month-end reports. It should be easy to find one in your area, especially now that many accountants and bookkeepers want to become a QuickBooks ProAdvisor.

Both even give you access to many independent QuickBooks ProAdvisors whom you can hire to help you get started and keep things in order. Some complaints about QuickBooks Online include the inability to manage multiple companies in a single account and the lack of enhanced inventory features, such as assembly management.

Meanwhile, QuickBooks Desktop gets more praise for strong functionality, such as inventory accounting, and the ability to generate advanced reports. However, some are frustrated about its limited mobile app and high cost especially if payroll is included. Choose QuickBooks Online if most of your accounting duties are done remotely and you need a mobile app with a wide range of features.

QuickBooks Online is also preferable if you have multiple people needing access to your books. QuickBooks Desktop is preferable for companies wanting the ability to manage their books without an internet connection.

QuickBooks Online is cheaper than QuickBooks Desktop if you have many employees who will be using the program.

Yes, you can. Yes, you can, but the process is a bit tedious. You need to manually export your files from QuickBooks Online by clicking on the gear icon and then selecting Export data. If most of your accounting duties are done remotely, QuickBooks Online is the right choice. However, if you want the ability to manage your books without an internet connection or need industry-specific features, choose QuickBooks Desktop.

Find Timothy On LinkedIn. He then taught tax and accounting to undergraduate and graduate students as an assistant professor at both the University of Nebraska-Omaha and Mississippi State University. He most recently spent two years as the accountant at a commercial roofing company utilizing QuickBooks Desktop to compile financials, job cost, and run payroll.

Find Mark On LinkedIn. Mark Calatrava is an accounting expert for Fit Small Business. He has covered more than 50 accounting software for small businesses and niche industries and has developed an in-depth knowledge of the important features of accounting software and how the importance of these features vary by business.

 

Quickbooks desktop compare.QuickBooks Online VS QuickBooks Desktop | Compare & Choose Which is Right?

 

REVIEWED BY: Tim Yoder. Tim is a Certified QuickBooks Time formerly TSheets Pro, QuickBooks ProAdvisor, and CPA with 25 years of experience.

WRITTEN BY: Mark Calatrava. Mark has researched and reviewed accounting software at Fit Small Business since and has developed an extensive knowledge of accounting software features and how unique business needs determine the best accounting software. This article is part of a larger series on Accounting Software. A notable difference between QuickBooks Online and Desktop is that you can access QuickBooks Online anytime and anywhere from any internet-enabled device, whereas QuickBooks Desktop must be installed on your computer.

Both are on our list of the best small business accounting software , wherein QuickBooks Online is our overall top recommendation and QuickBooks Desktop is our leading desktop accounting program.

Learn more in our QuickBooks Online review and QuickBooks Desktop Pro review. Read our QuickBooks Online review for an in-depth look at the software. Visit QuickBooks Online.

Find more to love about QuickBooks Desktop by checking out our reviews of QuickBooks Pro , QuickBooks Premier , and QuickBooks Enterprise. Visit QuickBooks Desktop. To help you get the most out of QuickBooks, check out our top-recommended QuickBooks training courses. If your business uses a lot of machinery and equipment, you should consider Xero. It allows you to track fixed assets, such as buildings, machinery, equipment, and land, and record and calculate book depreciation on your assets.

Read our Xero review for more information. For more insights, see our Zoho Books review. Check out our review of Lendio Accounting to learn more.

However, for each QuickBooks Desktop plan, only one user is included, which means you have to pay a fee for each extra seat.

QuickBooks Online offers four plans, each with a set number of users while QuickBooks Desktop is available as a yearly subscription with an additional cost per user. If you prefer QuickBooks Desktop, read our comparison of QuickBooks Desktop products to help you pick the right solution.

FSB Case Study Despite the two programs having very similar features, we found notable differences between QuickBooks Desktop vs Online in our internal case study. For example, in Online Plus, you cannot compare estimated to actual project costs, whereas with Desktop Premier, you can compare your estimated costs to your actual expenses and revenue. Touch the graph above to interact Click on the graphs above to interact. A big advantage of QuickBooks Online vs Desktop is its calculation of sales tax based on the customer address, which is useful if you sell and ship products out of your state.

While both can manage inventory, QuickBooks Desktop takes it one step further by allowing you to create inventory assemblies, which is great for manufacturing companies. If you want to perform bookkeeping from anywhere, we strongly recommend QuickBooks Online. Its mobile app, which you can download on Google Play and the App Store, includes nearly all the features of the browser version, plus other functions like receipt capture and mileage tracking.

It made our list of the best mobile accounting apps. If you need more automation features through integration with third-party tools, QuickBooks Online is the clear choice as it connects to more than third-party integrations. QuickBooks Desktop has only a few integrations available, and most are focused on ecommerce.

Recently, it integrated with Webgility, an ecommerce bookkeeping provider, which boosts its inventory features across various platforms, like Amazon, WooCommerce, BigCommerce, and eBay. In addition to third-party integrations, QuickBooks Online integrates with native products, such as QuickBooks Payments , QuickBooks Payroll , and QuickBooks Time formerly TSheets.

QuickBooks Desktop can be integrated with QuickBooks Desktop Payroll and QuickBooks Time. QuickBooks Online is generally easier to use than QuickBooks Desktop as it has a more streamlined user interface. The copy will allow you to continue to work on transactions in the current period while your accountant makes adjustments to past periods.

Learn more in our QuickBooks Accountant Desktop review. QuickBooks Online is also easier to navigate than QuickBooks Desktop. Customer, vendor, and account details can be viewed by clicking on the left menu bar. For instance, customer details, including what they owe you, can be viewed by clicking on Sales and then Customers.

QuickBooks Desktop offers a multitude of ways to navigate, but the easiest way for beginners is through the home page. Vendor, customer, or employee details can be viewed by clicking on the appropriate tab while transactions can be initiated by clicking on the corresponding icon. The home page displays the most essential functions, including Vendors, Customers, Employees, and Banking. Each function includes respective icons that allow you to access and perform certain transactions easily, such as Enter Bills for vendors, Create Invoices for customers, and Enter Time for employees.

If you need more personalized support for your bookkeeping, QuickBooks Online might be a better choice since you can subscribe to QuickBooks Live for support. Users needing professional bookkeeping assistance can purchase an add-on called QuickBooks Live Bookkeeping, which connects you to a team of certified bookkeeping professionals for real-time support through video chat. Your dedicated bookkeeper will manage your books and provide month-end reports. Meanwhile, QuickBooks Desktop users can find a QuickBooks Desktop ProAdvisor to help with their bookkeeping needs.

It should be easy to find one in your area, especially now that many accountants and bookkeepers want to become a QuickBooks ProAdvisor.

QuickBooks Online and QuickBooks Desktop offer nearly the same customer service options. Both even give you access to many independent QuickBooks ProAdvisors whom you can hire to help you get started and keep things in order. Some complaints about QuickBooks Online include the inability to manage multiple companies in a single account and the lack of enhanced inventory features, such as assembly management. Meanwhile, QuickBooks Desktop gets more praise for strong functionality, such as inventory accounting, and the ability to generate advanced reports.

However, some are frustrated about its limited mobile app and high cost especially if payroll is included. See why many businesses switch from QuickBooks Desktop to QuickBooks Online.

Choose QuickBooks Online if most of your accounting duties are done remotely and you need a mobile app with a wide range of features. QuickBooks Online is also preferable if you have multiple people needing access to your books. QuickBooks Desktop is preferable for companies wanting the ability to manage their books without an internet connection. QuickBooks Online is cheaper than QuickBooks Desktop if you have many employees who will be using the program. Yes, you can. From your QuickBooks Desktop dashboard, select Company in the top menu and then click Export File to QuickBooks Online.

For a more detailed explanation, read our tutorial on how to convert QuickBooks Desktop to QuickBooks Online. Yes, you can, but the process is a bit tedious. You need to manually export your files from QuickBooks Online by clicking on the gear icon and then selecting Export data. If most of your accounting duties are done remotely, QuickBooks Online is the right choice. However, if you want the ability to manage your books without an internet connection or need industry-specific features, choose QuickBooks Desktop.

Find Timothy On LinkedIn. Tim worked as a tax professional for BKD, LLP before returning to school and receiving his Ph. from Penn State. He then taught tax and accounting to undergraduate and graduate students as an assistant professor at both the University of Nebraska-Omaha and Mississippi State University. Tim is a Certified QuickBooks Time formerly TSheets Pro, QuickBooks ProAdvisor for both the Online and Desktop products, as well as a CPA with 25 years of experience.

He most recently spent two years as the accountant at a commercial roofing company utilizing QuickBooks Desktop to compile financials, job cost, and run payroll. Find Mark On LinkedIn. Mark Calatrava is an accounting expert for Fit Small Business. He has covered more than 50 accounting software for small businesses and niche industries and has developed an in-depth knowledge of the important features of accounting software and how the importance of these features vary by business.

Sign up to receive more well-researched small business articles and topics in your inbox, personalized for you. Fit Small Business content and reviews are editorially independent. We may make money when you click on links to our partners. Learn More. WRITTEN BY: Mark Calatrava Published September 23, Published September 23, Table of Contents. QuickBooks Online vs QuickBooks Desktop at a Glance.

Both Offer QuickBooks Online Advantages QuickBooks Desktop Advantages. Project accounting Mobile applications Tax support Assisted nookkeeping Payroll add-ons Third-party integrations. Industry-specific editions and reports Unlimited companies for no additional cost Estimated vs actual project costs comparison Inventory assembly management Advanced pricing rules.

QuickBooks Online QuickBooks Desktop. It also integrates with third-party payment processors, allowing your customers to pay their invoices online. Businesses wanting cloud-based accounting: You can access QuickBooks Online from any computer or mobile device connected to the internet, making it easy to share data with your accountant.

Ecommerce businesses: QuickBooks Online integrates seamlessly with many ecommerce platforms and has a robust inventory management feature, making it our top-recommended ecommerce accounting software. Businesses with multiple users: You should consider QuickBooks Online if you need to provide more than one person access to your books, such as a tax professional or even an outside accountant.

With QuickBooks Desktop, you have to pay additional fees if you need extra users. QuickBooks Desktop is our leading multicompany accounting software.

Businesses needing intensive inventory accounting: Both Online and Desktop offer inventory accounting, but QuickBooks Desktop has more in-depth inventory management tools. For instance, it allows manufacturing companies to track their products using inventory parts and assemblies.

Users who prefer desktop software: If you want access to your accounting program without an internet connection, QuickBooks Desktop is more suitable for you. Specialized industries: QuickBooks Desktop Premier includes five industry-specific editions: general contractor , manufacturing and wholesale , retail , nonprofit , and professional services.

Farmers and ranchers working with an internal bookkeeper: Farmers with in-house bookkeepers can use QuickBooks Desktop to create cost centers and track income and expenses by class and location to monitor the profitability of their farm better. QuickBooks Online.

 
 

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